Data Storage and Privacy Policy

Effective Date: 1st October 2024

Website: risk-assessments.org.uk

Company: Initsys Ltd, registered in [insert registration details]

Initsys Ltd ("we," "us," or "our") is committed to protecting your privacy and ensuring that your personal data is handled in compliance with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR). This policy outlines how we collect, use, and store personal data when you use our services on risk-assessments.org.uk.

1. Data Collection

1.1. Personal Data We Collect

We collect and store the following personal data when you use our services:

1.2. Data from Third Parties

We may obtain information from third-party credit agencies to evaluate your business's suitability as a client. This data is used solely for the purpose of assessing creditworthiness and determining our business relationship.

2. How We Use Your Data

2.1. Verification and Communication

Your domain and email addresses are used to verify your business identity, ensure compliance with our registration requirements, and facilitate communication related to your account and our services.

2.2. Client Evaluation

We use information from credit agencies to assess whether we wish to engage with you as a client. This assessment may include evaluating your creditworthiness, financial standing, and overall risk profile.

2.3. Legal Compliance and Legitimate Interests

We may use your data to comply with legal obligations, respond to regulatory requests, and pursue our legitimate business interests, such as preventing fraud or ensuring the security of our services.

3. Data Storage and Security

3.1. Data Storage Location

Your data is stored securely on our servers, which are located within the United Kingdom. We do not transfer your data outside of the UK without ensuring adequate protection measures are in place.

3.2. Data Security

We implement technical and organizational measures to protect your data against unauthorized access, alteration, disclosure, or destruction. This includes encryption, access controls, and regular security assessments.

3.3. Retention Period

We retain your data only for as long as necessary to fulfill the purposes outlined in this policy, or as required by law. Once the data is no longer needed, it is securely deleted or anonymized.

4. Your Rights

4.1. Access, Correction, and Deletion

You have the right to request access to the personal data we hold about you, to have inaccurate data corrected, and to request the deletion of your data in certain circumstances.

4.2. Objection and Restriction

You have the right to object to the processing of your data for certain purposes and to request that we restrict processing under certain conditions.

4.3. Complaints

If you have concerns about how we handle your data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) or another relevant supervisory authority.

5. Third-Party Sharing

5.1. Credit Agencies

We share your information with credit agencies solely for the purpose of evaluating your suitability as a client. We do not sell or share your data with any third parties for marketing purposes.

5.2. Legal Obligations

We may disclose your data if required by law, regulation, or legal process, or in response to lawful requests by public authorities.

6. Cookies and Tracking

6.1. No Tracking Cookies

We do not use cookies for tracking or marketing purposes. Any cookies used on our site are strictly necessary for the functioning of the website.

7. Policy Updates

7.1. Policy Changes

We may update this policy from time to time to reflect changes in our practices, legal requirements, or other factors. Any updates will be posted on our website, and significant changes will be communicated to you directly where possible.

8. Contact Us

If you have any questions about this Data Storage and Privacy Policy or wish to exercise your rights, please contact us at:

Initsys Ltd
Email: admin@initsys.co.uk
Website: risk-assessments.org.uk